Office Manager

Role summary

CRES Workplace Services Associate (Office Manager) will be performing basic clerical, administrative, and general office duties involving, file maintenance, document creation, mail distribution and telephone reception.

Also, CRES Workplace Services Associate will be delivering the accurate procurement of kitchen supplies and office general supplies, will be engaged in office maintenance and working with BioStar (ACS) and provide attendance reports.

Responsibilities:

• General administrative and clerical support.
• Answer phones and transfer to the appropriate staff member.
• Greet public and clients and direct them to the correct staff member.
• Coordinate courier service (receive, sort, and distribute incoming mail, prepare outgoing mail for distribution).
• Receive/send equipment from/abroad and support customs clearance process.
• Monitor and maintain office supplies (availability control, ordering and distributing).
• Hold office supplies and minor facility requests.
• Office supplies budgeting and reporting about expenses.
• Supervision of cleaning ladies, security guards and maintenance.
• Control agreements and collect documents from suppliers.
• Vendors register and assessment.
• Submit reports on SharePoint.
• Co-ordinate and organize appointments and meetings.
• Assist with event planning and implementation.
• Control conference rooms fulfillment with stationery, etc.
• Support guests visit to the office: lunch ordering, conference rooms booking and preparation, taxi ordering, etc.
• Coordinate services of snacks and lunch suppliers.
• Perform work related errands as requested such as going to the post office and bank (deliver urgent documents).
• Translate into\from English.
• Issue access cards for personnel.
• Work in BioStar (Access Control System) and perform reports (attendance report of your location, reports of enters/exits to restricted zones, etc.).
• Preparation of set for Newcomers.
• Manage Parking places for personnel.
• Post department updates on TV in relax zones and kitchens.
• Work in workplaces reservation system. 
• Onboarding of new team members (office assistants, office managers).

Requirements:

• University education.
• Work experience from 1 year on position Office Manager, Office Assistant.
• English - Intermediate
• Organizational skills, communication skills, multitasking, problem solving.